Office and Project Administrator at RSK Group

RSK is looking for a proactive Office and Project Administrator who thrives in a fast-paced office environment and is willing to take on diverse responsibilities to ensure operational efficiency. The successful candidate will oversee day-to-day office operations, ensuring the smooth functioning of administrative, logistical, and project support tasks. This role requires very good organisational and communication skills, multitasking ability, and a proactive approach to support both office and project needs which encompasses a wide range of tasks.

Key Responsibilities Will Include

• Financial and Procurement Tasks
• Process weekly MPESA requests in collaboration with Project Managers, supplier payments, and expense postings in Xero for office and project needs.
• Support project field budgeting, including consolidated Mpesa requisition forms.
• Raise purchase orders for office supplies, subscriptions, and project needs.
• Prepare and maintain accurate records for RSK Tanzania invoicing and daily financial activities, such as Z report printing.
• Administrative Support
• Collaborate with the Office Manager on vehicles, project, and administrative matters.
• Perform general secretarial duties, including drafting correspondence, managing schedules, minutes taking, and supporting management.
• Handle new and existing supplier registrations, assessment, and updates to the supplier’s master list.
• Plan and coordinate office events, workshops, and project-related gatherings.
• Update and maintain timesheets for drivers and office assistants.
• Support travel logistics, with business invitation letters, visas applications etc.
• Reception and Communication Duties
• Serve as the first point of contact for visitors.
• Maintain clear and professional communication with staff, guests, suppliers and other stakeholders.
• Manage the RSK TZ info mailbox and respond to enquiries promptly.
• Communicate with the Country Manager regarding relevant adverts from newspaper publications for RSK works.
• Office and Fleet Coordination
• Coordinate daily vehicle bookings, driver trips, vehicle movements, and leave schedules in collaboration with the Office Manager.
• Oversee office supply management stock taking.
• Miscellaneous Duties
• Support carbon reporting for Tanzania
• Attend client and business development meetings when required.
• Update the Duty Director on Safe Arrivals.
• Perform any additional duties as assigned by management

Desired Qualifications

• Degree in Business Administration, Business Management, Public Administration or related fields.
• Proven experience in office and projects administration, coordination or a related field.
• Strong organisational and multitasking abilities.
• Attention to detail and the ability to maintain high levels of accuracy and deadlines.
• Ability to work independently and collaboratively in a dynamic environment all levels of the business, inside and outside of the immediate team both locally and internationally.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access etc.).
• Familiarity with basic Accounting and Accounting software(s) are added advantages.
• Excellent written and verbal communication skills.

Salary And Benefits

• This is a full-time post with an employment package commensurate with experience.
• Key benefits include comprehensive medical insurance and employee assistance programme.
• Continuous Professional Development.

We're committed to preserving RSK's people-first culture, promoting innovation, and fostering a supportive, inclusive and safe working environment by promoting ongoing growth and empowering individuals to excel.

If you are passionate about making a difference, join us as we work together to build a brighter, more equitable, and sustainable future for all.

The Company

RSK is a global leader in sustainable solutions focusing on environmental, engineering, and technical services. Working together, we address societal challenges aligned with the United Nations Sustainable Development Goals, offering integrated solutions across sectors such as water, energy, food, infrastructure, cities, mining, and waste management.

We are committed to fostering an inclusive workplace that welcomes individuals from all backgrounds, experiences, and perspectives. We firmly believe that embracing and celebrating the diversity in our workforce makes us a stronger and more innovative company.

By providing workplace adjustments, we make it easier for people to confidently explore and pursue our career opportunities and recognise that flexibility is key to fostering a dynamic and thriving workplace. Many of our office-based positions benefit from a flexible working arrangement, allowing our team members to achieve a balance between professional and personal commitments.

We actively encourage applications from candidates of all genders, races, ethnicities, ages, neurotypes, religions or beliefs, sexual orientations, and those with disabilities.

Since the beginning, our philosophy has remained the same: employ, develop and reward talented individuals. People are crucial to our company, and we recognise that our success hinges on our colleagues' growth. We're committed to preserving RSK's people-first culture, promoting innovation, and fostering a supportive and caring environment for collaboration. At RSK, we want you to be part of our successes and help you reach your career aspirations. We take pride in offering employees fulfilling and challenging careers by promoting ongoing growth and empowering individuals to excel.

If you're passionate about making a difference, join us as we work together to build a brighter, more equitable, and sustainable future for all. Do you have what it takes?