Legal Manager and Company Secretary at PASS Trust Tanzania

PASS Trust is an organization established in 2000 as a project by the Government of Tanzania under the Danish Government’s Agricultural Support Program, and started operations in 2002, where in 2007 after achievements of the project, it was officially registered as the PASS Trust.

To support the PASS Trust with its two subsidiary companies’ Board and leadership team in designing, implementing, and supporting the highest quality governance. This position provides a highly professional and wide-ranging service to the Chair of the Board, the Board members, and senior leadership.

Main Responsibilities

Managerial Support

• Legal Compliance: Ensure the company complies with all relevant laws and regulations.
• Contract Management: Draft, review, and negotiate contracts and agreements.
• Risk Management: Identify and mitigate legal risks associated with business operations.
• Litigation Management: Handle and oversee litigation and dispute resolution processes.
• Legal Advice: Provide legal advice to management and other departments.
• Policy Development: Develop and implement company policies and procedures.
• Training: Conduct legal training sessions for employees.
• Corporate Governance: Ensure adherence to corporate governance standards.
• Regulatory Affairs: Liaise with regulatory bodies and manage regulatory filings.

Company Secretary

• Board Support: Organize and prepare agendas for board meetings and annual general meetings (AGMs), and ensure minutes are accurately recorded.
• Compliance: Ensure that the PASS Trust and its subsidiary companies’ secretarial responsibilities are undertaken in accordance with statutory guidance, including statutory filings within prescribed deadlines. Maintain company and Board members’ documentation and records management.
• Corporate Governance: Advise the board on corporate governance matters.
• Record Keeping: Maintain company records, including registers of members, directors, and secretaries.
• Communication: Act as a point of communication between the board and shareholders.
• Filings: Ensure timely filing of statutory returns and documents with regulatory authorities.
• Advisory Role: Provide advice on legal and regulatory changes affecting the company.
• Shareholder Relations: Manage shareholder communications and handle queries.
• Serve as the main point of contact for legal counsel and the Board member insurers.
• Any other related duties assigned by Superior from time to time.

Academic Qualifications

• Bachelor’s degree in law (LLB).
• Master’s degree in law (LLM), preferably in corporate law or business law.
• Admitted to the Bar (provide your role number when applying for the position).

Experience & Skills

• Minimum of five (5) years of proven work experience in a similar role or relevant experience in the field.
• In-depth knowledge of corporate law and governance.
• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proficiency in using relevant software and tools for record-keeping and compliance.
• Legal expertise and understanding of corporate law.
• Strong analytical and critical thinking skills.
• Effective communication and negotiation abilities.
• High ethical standards and integrity.
• Ability to work independently and as part of a team.
• Ability to be discreet and apply confidentiality.
• High ethical standards, integrity, and a commitment to upholding professional standards of conduct.
• Proactive, flexible, and adaptable, with the capacity to thrive in a dynamic and fast-paced environment.