Grants Finance Officer at World Vision Tanzania

MAJOR RESPONSIBILITIES

Activity

Budget Management and Monitoring. (20%)

• Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
• Provide lead in budgetary control to ensure that activities are implemented within approved budget
• Lead in the preparation and revision of budgets and implement budgetary management strategies.
• Perform Monthly financial analysis and share with project management for decision making.

End Results

• All project expenses are allowable, reasonable and allocable
• No disallowed costs
• No overspending or underspending
• Budget revisions done timely
• Timely and accurate decision making by project management based on the financial report

Activity

Partner Management (20%)

• Conduct Quarterly partner visit for financial review and capacity building in finance and budget management.
• Reviewing partners Monthly financial reports and posting them into the accounting system on time.
• Build Partners Capacity in Financial management, fixed asset Management and donor guidelines to ensure Grants Compliance.

End Results

The capacity of the partners is built and they implement and comply with the grants compliance which leads to consistent, effective, and efficient financial management system.

Activity

Financial Management (25%)

• Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
• Coordinate and facilitate Project Visits for review of ongoing constructions, ongoing seminars and verification of delivered items to beneficiaries prior to payment.
• Provision of technical assistance and awareness to project staff on all financial related issues.
• Maintain the project assets and have an updated asset register as per the donor and WV regulations.

End Results

Compliance with Donor and WV Guidelines

Activity

Establish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud (10%)

End Results

Zero tolerance to fraud is adhered to

Activity

Ensure that project procurements are done on timely basis and as per WV policies (10%)

End Results

Procurement done on timely manner as per the procurement plan

Activity

Ensure that all project staff submit timesheets and Labour distribution reports as per the donor and WV guidelines. (5%)

End Results

Salary Reconciliations done on monthly basis

Activity

Provide timely responses on project financial related matters (5%)

End Results

Financial Issues are resolved on time

KNOWLEDGE/QUALIFICATION FOR THE ROLE

Required Professional Experience

• Minimum of five years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
• Minimum three years of experience from an international NGO experience is preferred.
• Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
• Reporting preparation and presentation and the proven ability to translate technical
• Financial data into informative reports.
• Advanced computer skills in MS Office programs, particularly Excel
• Prior staff supervisory experience and strong organizational skills are desired
• Excellent oral and written English skills.

Required Education, training, license, registration, and certification

• Bachelor degree in Accounting/ Finance/Equivalent.
• Professional qualification in accountancy such as ACCA or CPA is an added advantage

Preferred Knowledge and Qualifications

• Demonstrated ability in supervision
• Experience in managing donor funds
• Working knowledge of international donor funded projects/Other grants operations, finance services and practices
• Good planning and organizational skills
• Tact and diplomacy in dealing with staff-related to work environment needs
• Ability to maintain effective working relationships with all levels of staff and public
• Experience working with an international organization will be an added advantage
• Excellent computer skills in Excel & Sun-systems accounting software

Travel and/or Work Environment Requirement

Travel to the field to support the project team as required

Physical Requirements

To be located in Dar es salaam.

KEY WORKING RELATIONSHIPS

Contact (within WV or outside WV)

Grants Finance Manager SO

Reason for contact

For technical support on grants compliance and donor regulations

Frequency of contact

As and when needed

Contact (within WV or outside WV)

Grants Finance Manager NO

Reason for contact

For technical support on grants compliance and donor regulations

Frequency of contact

As and when required

Contact (within WV or outside WV)

Project Manager

Reason for contact

This is the first line manager for administration guidance and project management

Frequency of contact

Daily basis

Contact (within WV or outside WV)

Cluster Senior Finance Administration Officer

Reason for contact

This is a co-worker at the cluster level making it possible to coordinate the payment and financial issues

Frequency of contact

Daily basis

DECISION MAKING

Decisions are escalated through Grants and Finance Manager and Director of Finance and support services.

CORE COMPETENCIES

• Be Safe and Resilient
• Deliver Results
• Build Relationships
• Be Accountable
• Learn and Develop
• Improve and Innovate
• Partner and Collaborate
• Embrace Change