Monitoring Assistant at WPF

The job role involves supporting the preparation and implementation of monthly monitoring plans in consultation with the Head of Field Office and Head of RAM, and monitoring WFP project activities to ensure they meet minimum requirements and support timely implementation.

It includes coordinating data collection exercises with various stakeholders, supporting the collection of monitoring data through various methodologies, and working closely with local government and partners to collect and analyze data for programme reviews.

The role also involves preparing monitoring reports, ensuring issues identified during monitoring visits are recorded and resolved, tracking monitoring visits, suggesting improvements to monitoring processes, and providing training to cooperating partners.

Additionally, it includes organizing technical support missions, ensuring alignment with corporate monitoring standards, following ethical guidelines, coordinating with the Complaints and Feedback Mechanism manager, updating monitoring tracking sheets, and supporting the supervisor in compiling reports. Other duties may be assigned by the supervisor.

ORGANIZATIONAL CONTEXT:

This position is based in Kasulu, Sub Office and reports to the Monitoring Associate in consultation with Head of Field Office and Head of RAM.  

THE ROLE:

The Monitoring Assistant, working with minimal supervision, is responsible for producing well-organized and accurate technical work and reports. They may also offer guidance on standard practices to other staff and counterparts within their area of expertise.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

• In consultation with Head of Field Office and Head of RAM, support preparation and implementation of monthly monitoring plans of the respective catchment areas with overall guidance from the Country Office (CO) M&E.
• Monitor WFP project activities (including observation of partner performance) to meet minimum monitoring requirements and to support timely project implementation.
• Coordinate data collection exercises at the field level in cooperation with CO Monitoring team, cooperating partners (CPs), relevant Government and other stakeholders; in coordination with the respective Programme and FO, provide information about activity sites to the CO to inform sampling plans. 
• Support the collection of process, output and outcome monitoring data, including distribution monitoring, activity implementation monitoring, Post-Distribution Monitoring, surveys and qualitative data collection methodologies (i.e., Observation, Group Interview, Key Informant Interviews, Focus Group Discussions), using questionnaires and question guides developed by the CO Monitoring.
• Work closely with sub-national Government, NGOs, CSOs, village and ward leaders, religious and community leaders, and cooperating partners to collect and summarise assistance programme(s) data; conduct analysis and prepare reports in order to support programme reviews and informative decision-making. 
• Prepare process monitoring reports and monitor and update Monitoring and Programme teams on the status of action items.
• Ensure that issues identified through process and activity implementation monitoring visits are properly recorded immediately in the CO Process Monitoring Issues Escalation system after a field visit and escalated in a timely manner; support issues resolution; track actions taken by relevant actors to fully resolve issue. 
• Keep track of monitoring visits and coverage within the catchment areas, ensuring that all activity sites are monitored; report actual monitoring visits to CO M&E on monthly basis
• Suggest improvements to field monitoring processes and procedures for efficient implementation of the assistance programmes.
• Provide standard trainings for cooperating partners on WFP monitoring tools and methods to support them to independently self-monitor and to contribute to the visibility of WFP in the coverage areas. 
• Assist in organizing technical support missions from the CO M&E team, evaluation teams or other missions related to M&E.
• Ensure the Field Office monitoring practices align with corporate and CO monitoring standards, including standard operating procedures (SOPs), the Corporate Results Framework (CRF), other corporate monitoring guidance as well as data protection and privacy policies.  
• Ensure ethical guidelines are followed during monitoring activities. 
• Work with Complaints and Feedback Mechanism (CFM) manager to coordinate and deliver timely information to beneficiaries about the actions taken based on monitoring and CFM findings.
• Provide regular and timely update to monitoring tracking sheets on output data for inputs to COMET.
• Support the supervisor in compiling inputs for semi-monthly field office reports.
• Perform other duties as assigned by supervisor.

QUALIFICATIONS AND EXPERIENCE:

Education:

Completion of secondary school education is required. A post-secondary certificate in the related functional area is desirable. Having a bachelor’s degree in agriculture, agricultural economics, agribusiness, rural development, nutrition, food security, statistics, natural resources management of other related fields is an advantage.

Experience:

• Has a minimum of 4 years of relevant monitoring and/or operational experience, including coordinating project implementation and monitoring activities, developing monitoring data collection questionnaires and digitizing them, collecting monitoring data, conducting quantitative and qualitative analyses, and reporting findings to management, partners and other stakeholders. 
• Has worked with technical teams (i.e., agriculture, nutrition, food security analysis, etc.).
• Has contributed to implementation of programmes in support of food assistance, resilience building, livelihoods support, and small holder farmer support.
• Has experience in dealing with horticultural crops.
• Has experience in applying sustainable farming systems and environmental conservation practices in agriculture.

Knowledge and Skills:

• Data analytical knowledge and skills on Programme output and outcome data monitoring.
• General knowledge of monitoring systems, processes, tools, and standards.
• Compilation, analysis, and presentation of data using statistical and presentation software such as Excel, SPSS, and PowerPoint.
• Experience in direct implementation or field monitoring of community or village-based projects.
• Demonstrate to have problem solving skills.

Language: 

Fluency in both oral and written communication in English and Swahili languages.

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified