Finance Technical Assistant at Norwegian Refugee Council

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. 

Responsibilities

The purpose of the assistant position is to assist in the day-to-day implementation of the finance functions responsibilities. 

Generic responsibilities

• Adhere to NRC policies, tools, handbooks and guidelines.
• Assist with the implementation of the support function portfolio according to plan of action.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents (Naming/Numbering, Stamping, Filling…) 
• Promote and share ideas for improvement of the support function.
• Provide anti-corruption, transparency and cost efficiency focus in all processes.
• Follow cash advances and their purposes and ensure value for money when verifying accountabilities and also ensure that accountabilities are prompt and cleared before reports.
• Ensure timely payment of staff salaries, incentives, contractors, suppliers and other expenditures.
• Verify that vouchers and supporting documents meet NRC standards before payment.
• Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity on the invoices.

Specific responsibilities 

• Make all payments including field payments to beneficiaries or incentive staff, after approval by the line manager, and after compiling and verifying the accuracy of necessary documents.
• Provide cash advances to staff when duly approved.
• Record all cash movements and undertake daily/Weekly/Monthly cash count.
• Assemble documents for data input in the accounting system, verifying project numbers/codes, resource numbers and total costs against checklist.
• Voucher preparation, signing voucher on requester, verifier, authorizer, writing cheques signing it on two account signatories.
• Prepare documents for 1560 & other accounts clearance. 
• Maintain accurate financial and accounting files and transactions. 
• Maintain proper filling system for all financial and accounting documents. 
• Assist in preparation of monthly closing report 
• Other assignment assigned by supervisor.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Education, Shelter and WASH program staff
• Logistics and HR/Admin teams

Scale and scope of position

Qualifications

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories: 

Professional competencies 

These are skills, knowledge and experience that are important for effective performance. 

Generic professional competencies: 

• University degree in Finance/Accounting or any other related field.
• Experience from working as a Finance Officer or Assistant in a humanitarian/iNGO
• Documented results related to the position’s responsibilities
• Fluency in English, oral and written
• Participate in appropriate professional development of project portfolio.
• At all times in and outside work adhere to NRC Code of Conduct.

Context/ Specific skills, knowledge and experience: 

• Excellent communication (spoken and written) skills, including the ability to explain and present technical information.
• Experience in community mobilization
• Knowledge of Kirundi.
•  High-level competency in computer skills (Microsoft Office applications)

Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Handling insecure environment
• Managing resources to optimize results

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: 

• The Job Description 
• The performance management system
• The Mid-term/End-of-trial Period Performance Review 
• The End-term Performance Review Template
• The NRC Competency Framework

Additional Information

‘’Qualified female candidates are encouraged to apply''